Views:
  1. Changing Institutions 
  2. Accessing Transcripts 
  3. BYU-Idaho & Ensign College Transcripts
  4. BYU-Idaho to Ensign College Financial Aid 
  5. Switching to a Bachelor of Communication or Information Technology 

 

NOTE:  
The transfer window for the Spring 2024 Semester (April - July) is now closed. 
The transfer admissions window will open on May 15th, 2024, for the Fall 2024 Semester (September – December).
  • The changing institution's window closes 10 business days before each semester starts.
  • The changing institution's window opens the day after Ensign's drop course deadline each semester.
  • Students wishing to change schools will need to submit their transfer requests during this window. If they fail to do so, they will need to wait until the transfer window re-opens.
  • Please allow 7-10 business days for transfer requests to be processed.
 
Students who wish to change to an Ensign College certificate/degree will need to select “I want a different degree” within their Degree Planner and fill out the transfer form to start the process. 

Advisors should not fill out this form for the student. 

The student should resolve any account holds before filling out the transfer form. 

Access Transfer Request

  1. Log into Degree Planner 
  2. Click "Change Plan" 
  3. Agree to change the Degree 
  4. Click "Change Certificates", edit the C1, and select any Ensign College certificate.  
  5. Select option three.
  6. Click, "Request to transfer to Ensign" This will take you to the transfer form.
  7. Fill out and submit the transfer request. Note, that the transfer form is only accessible when the transfer form is open.

The transfer form will be sent to the Transfer Process Team.  The student should allow 7 – 10 business days for the transfer process to be completed. 

Once the process is completed the student will receive an email with a link to review and accept their transfer offer to Ensign College. Note that the student will need to submit the transfer form before the transfer window closes.  

The student must accept their admissions offer before the start of the next semester or wait until the opening of the next transfer window and submit a new transfer request.

Ensign Information

 

If you are looking to change certificates and transfer from Ensign College to BYU-Idaho, you will need to follow the below steps: 
  1. All account holds must be resolved before starting the transfer process.
  2. If the student has completed or is completing their last certificate courses, they should apply for graduation. Graduation instructions found here https://www.ensign.edu/graduation/byu-pathway-worldwide
    1. *Students will not need to pay the $15.00 listed fee.
  3. Navigate to the Ensign Portal and select the “Sign In” option on the right
  4. A login page will appear; sign in using your church username and password credentials.
  5. Once signed in, select the “Change Certificate” option that is located on the left-hand side of the page under “Academic Planning.” 
    1.  
  6. Filling out the Transfer Form
    1. Access your Student Portal by signing in at byupathway.org
    2. Select “Change Certificate" on the left-hand side of the portal home page. 
    3. Select the "Change my Certificate/Degree" tile at the bottom of the page. Or, if you are completing a certificate, you will see a yellow box at the top of the page with instructions to select the "Completing/Completed Certificate" tile at the bottom of the page.
    4. Select the certificate to switch to from the dropdown menu and select "next."
    5. Follow the listed instructions.
      1. *Students should start this process the semester they are registered for their last certificate course(s).
  7. Terms and Conditions. By submitting the transfer form students agree to the following:
    1. I will not enroll in courses through Ensign College while enrolled at BYU-Idaho.
    2. I understand my data will be moved from Ensign College to BYU-Idaho, and I will be enrolled in my new
    3. certificate or degree from BYU-Idaho.
    4. These changes could impact financial aid, payments, and course enrollments.
    5. BYU-Pathway Worldwide will verify the certificate completion status and, if needed, submit the graduation application on my behalf for review by the Registrar’s Office.
    6. It is my responsibility to verify that the graduation application has been submitted.


Employee Procedure

For Support - 
If the student needs help with the transfer institutions process, inform the student that you will need to contact Advising. Please fill out the Mentor Advising Escalation Form on behalf of the student (do not send them the link, For Level 2 Support ONLY). 
  
 For Advising - 
A Shift Lead will need to message the Transfer Team in the "Advising and Transfer Team" chat in Teams with the student’s name, PATH ID, and a description of what they need. 
ONLN students wishing to transfer to Ensign College should contact the BYU-Idaho Online Advising Office for the transfer form link at onlineadvising@byui.edu or 208-496-9900.  
Please let students know they can only register for classes at one school each semester. 
 
Students can access their transcripts through their student portal which will 
be linked to the BYU-Idaho website.
  • The student will need to log in to their account at byupathway.edu
  • Click the drop-down arrow next to your name in the top-right corner of the page. 
  • Click 'Official Transcript'
  • The student will be taken to the BYU-Idaho website where they will be able to order their Official Transcript.  
Transfer of credit is determined by the school receiving the credit. We encourage students to contact the registrar’s office of the school(s) he/she is interested in attending to find out how they handle transfer work and if/what they accept from BYU - Pathway Worldwide.  

* Any transcripts from outside schools that were sent at the time of admission to Ensign College will be visible to BYU-Idaho for evaluation. The evaluation process takes 4-6 weeks after the student has accepted their BYU-I admissions offer.
 
Employee Procedure
If a student has any Financial Holds on their account, they will be unable to request their transcripts.   

For help removing holds, please refer to the OD - BYU-Idaho Holds article. 
Only students have access to send their BYU-Idaho transcripts to Ensign College or other schools for evaluation.  


To start the transfer credit process from BYU-Idaho to Ensign College, access your transcripts through your student portal which is linked to BYU-Idaho’s website. 
  1. Log byupathway.edu 
  1. 2. Click the drop-down arrow next to your name in the top-right corner of the page.  
  1. 3. Click ‘Official Transcript’. 
  1. 4. This takes you to the BYU-Idaho website, where you can order your official transcripts
  1. 5. Click ‘Order Transcript’ and ‘Order Transcript’ again.  
  1. 6. Click the CES Institution to send transcripts. 
  1. 7. Continue to follow system directions.  


Employee Procedure
BYU-Pathway does not evaluate or send BYU-Idaho transcripts on behalf of students.  
 
Mentors 
If there are any issues, please escalate this to advising using the Mentor Advising Escalation Form (For Level 2 Support ONLY).   
 
Advising - Sending BYU-Idaho transcripts to non-CES schools.  
If a student orders BYU-Idaho transcripts and the receiving school cannot find them, support should contact the BYU-Idaho Transfer Evaluation Office on behalf of the student for an update. 
208-496-1026 
transfer@byui.edu 
 
*The BYU-Pathway transfer admissions team cannot assist students with BYU-Idaho transcripts. 
 
Advising – Sending transcripts to BYU-Idaho for evaluation 
BYU-Pathway Worldwide does not evaluate transcripts that are sent to BYU-Idaho for evaluation.  If students have questions about an evaluation or BYU-Idaho is missing transcripts from a school other than Ensign College, support should contact the BYU-Idaho Transfer Evaluation Office on behalf of the student. 
208-496-1026 
transfer@byui.edu 
 
Please do not share the Advising Escalation Form link with students. This form is filled out by the agent.   
 
Ensign Information -
Transfer credit process from Ensign College to BYU-Idaho.
New Procedure
**Ensign Transcripts NOTE:
  • Spring 2024 Ensign Transcripts WILL NOT be sent to BYU-Idaho for evaluation. 
  • Transcripts will be available for the student in their portal October 2024. 
     
  • Students who need assistance registering for their next courses because Degree Planner isn't granting credit for completed Ensign courses will require support to submit a ticket to the Degree Planner Team.
  • This ticket will request the Degree Planner Team to submit a course authorization request for desired course(s).
  • The "In Review" portal status will not go away. 
BYU-Pathway will order and pay for Ensign College credits to be sent to BYU-Idaho for
students that meet the following requirements: 
Admitted to BYU-Idaho. 
Not registered for a future semester at Ensign College. 
 
  • When a student submits a transfer admissions request to move their enrollment from Ensign College to BYU-Idaho, it triggers a request to have the Transfer Team send transcripts to BYU-Idaho after grades are posted for the current semester and Ensign has awarded all certificates and degrees (about 6-8 weeks after grades are posted).  
     
  • Transcripts will be sent to BYU-Idaho after grades are posted and certificates have been awarded for the current semester. No fee will be charged to the student.  
  •  
  • If transcripts have been sent, a date will show up in the ECOL Transcripts field in the student’s CRM General Tab.  
  • - It will take 6-8 weeks for BYU-Idaho to receive the credits from Ensign College, evaluate them, and add them to the student's BYU-Idaho record.  
  • - If students request transcripts on their own, they will be responsible for paying any fees.  
  • - If the student’s name on their BYU-Idaho account is not the same on their Ensign College transcripts, BYU-- - Idaho will not be able to attach the Ensign transcripts to the student's account.  

  •  
  • If it has been more than 8 weeks since Ensign grades were posted and certificates awarded, and a transfer credit date is not listed in the CRM General Tab, follow the listed instructions in the Employee Procedure section.

  •  
Employee Procedure
 
NOTE: For students who transferred from Ensign to BYU-Idaho at the end of the Fall 2021 or Winter 2022 semesters, this request has already been processed.   
   
If an official transcript needs to be sent to BYU-Idaho, the agent may fill out the Single Intake Form on the student's behalf.  The Advising team will work with the Transfer team.  
   
If there are any issues, please escalate this to advising using the Advising Escalation Form (For Level 2 Support ONLY) 
   
Please allow 4-6 weeks after grades have been posted and certificates awarded before filling out the Single Intake Form and/or the Advising Escalation Form.   
   
Please do not share the Advising Escalation Form link with students form is filled out by the agent.   
   
After filling out the student’s information, select the following in the escalation form: 
  1. Select ‘Transfer Credits 
  1. Select ‘Student needs help submitting transfer credits to BYUI or Ensign College’ 
  1. In the ‘Description of Help Needed’ list; 
  1. Date and name of the agent making the request. 
  1. The student is transferring from Ensign College to BYU-Idaho and needs their official transcripts sent. 
  1. Indicate if the student is transferring a completed certificate or individual courses. Be detailed about which credits are missing. 
  1. Submit the Advising Escalation Form.   
Ensign Information 
If students have completed any credits at ENSIGN/LDS Business College previously (and are now at BYU-I transferring to pursue an Ensign certificate) they may not qualify for financial aid at Ensign. We don’t want to advise on anything for Ensign Financial Aid, please refer these students to the Financial Aid Office (801) 524-8111 or email finaid@ensign.edu  
 
 
Ensign Information 
If students have completed their first certificate and are enrolled in the Communication or Information Technology degree, they should register for their next classes at Ensign College and not submit the transfer form. 
 

10/2/2024

 
Keywords: Changing Institutions, Changing Certificates, Switching Schools, Transfer Credits